How to claim an STSM grant after the mission is completed |
The procedure to claim an STSM grant after the mission is completed are the following:
Additional information required for receiving your grant If this is the first time you ask for a reimbursement to IC0902 you will need to provide some additional information required to be introduced in the accounting system, that is:
Please send the information by email at the address This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Taxation of flat rate reimbursements According to the Italian rules for payments not supported by receipts, the Grant Holder will be forced to apply a taxation (ritenuta d’acconto) to all expenses without receipts. The taxation rate depends on whether the participant pays her/his taxes in Italy or not:
There are a few ways to avoid the application of the taxation, as explained below.
- Participants paying their taxes in Italy The only way for Italian taxpayers to avoid the taxation is to register on eCost an institutional bank account rather than a personal one. In case the participant works for a University or a public body (e.g. a government-funded research center) this will allow reimbursements to be issued without any tax deduction.
- Participants paying their taxes outside Italy Participants paying their taxes in a country different from Italy have the following different options to avoid taxation on reimbursements: 1) Register on eCost an institutional bank account rather than a personal one. In case the participant works for a University or a public body (e.g. a government-funded research center) this will allow reimbursements to be issued without any tax deduction. 2) Send a declaration released by the tax office stating that the participant is a fiscal resident in her/his country, taking advantage of a treaty between Italy and the country itself to avoid double taxation, if such treaty exists*. Participants can use the double taxation form available here, by submitting it to the tax office and have it signed**. The declaration must be sent in electronic form, together with a scanned copy of passport of the participant. The declaration should also be sent in original by express courier at the following address: Stefania Della Corte In this way, again, reimbursements will be issued without any tax deduction. * the list of countries that signed a fiscal treaty with Italy can be found here. ** Note that the form was provided by our administration as a template, but a similar one in English emitted by the tax office of the participant's country and stating that she/he pays her/his taxes in that country will work as well. |